Human Resources and Administration

DIRECTORATE OF HUMAN RESOURCES AND ADMINISTRATION (DHR&A)

OBJECTIVES /FUNCTIONS

1. PERSONNEL UNIT

• Recruitment &Selection of Staff.
• Staff Movement and Transfer.
• Annual Performance Management (Appraisals) and Staff Audit.
• Staff Promotions, Upgrading and Conversion.
• Transfer of service and condition of service.
• Administration of Central Registry and Record Management.
• Appointments and Confirmation of all forms of Appointment).
• Retirement Administration.

2. INDUSTRIAL RELATION AND WELFARE UNIT

• Pension Matters.
• Staff discipline & medicals.
• Staff Loans, Salary Advance and letter of introduction to Banks for personal Loans.
• Processing of Allowances to Management for Approval.
• Processing of Bereavement/Burial Assistance to bereaved officers/families.
• Preparation of all categories of staff Annual bulk basic allowances for Management approval.
• Coordinating the Authority’s social Activities.
• Labour relations with various Industry Unions/Associations.

(i)       Manpower Development and Training (MPD&T) Unit

• Assist Management in the formulation /interpretation of training policies, standards and procedures of the Authority.
• Monitor and implement training needs to ensure compliance with career progression and Inspectors Training System (ITS).
• Develop training modules/ programmes and training records and reports or other requirements for the Authority.
• Liaising with training agencies and related private and public sector bodies on training matters.
• Compilation, planning and execution of training, workshop and seminar proposals in line with budgetary allocations and advise Management on cost saving measures.
• Evaluate general training and Manpower development programmes to provide for management policy decisions.

• CORPORATE AFFAIRS DEPARTMENT

(i)   Corporate Planning Unit

• Collection of data for monthly reports.
• Action Plan monitoring and evaluation.
• Liaising with National Planning Commission and Federal Ministry of Aviation on planning matters.
• Liaising with relevant outside agencies and bodies on budget matters.
• Liaise with other Directorates for their input periodic activities report.
• Monitoring of projects and plans in accordance with the pre-determined goals and plans and objectives.
• Setting targets and measuring performance for each Directorate/ Department.
• Measuring performance to ascertain conformity with plan programmes.
• Suggesting corrective actions to management on project and plan programme deviations.
• Preparation of reports: monthly, quarterly, End of year etc.
• Assist in budget preparation and monitoring of budget implementation.
• Performance appraisals; quarterly, half yearly and yearly.
• Coordination of the activities of Budget committee.
• Monitoring of efficiency targets for each Directorate/Department and the Authority as a whole for optimum performance.

(ii)        Organization and Methods Unit

• Act as databank for the Authority.
• Collection and processing of statistics relating to areas of the industry, which the Authority has jurisdiction over.
• Liaise with other research and statistics bodies within and outside the industry.
• Routine collection and processing of statistics on the internal operations of the Authority
• Conceiving adequate plans towards effective management of Pension Scheme.
• Investment promotions

• INTERNAL ADMINISTRATION DEPARTMENT

(i)        Security Unit

• Protection of NCAA asset and property against theft, burglary, wilful or malicious damage and destruction.
• Protection of the lives of the employees against harm and kidnap.
• Prevention of acts of sabotage, Subversion or espionage to vital information, materials, documents or plans and blueprints belonging to the organisation
• Enforcement to Rules and Regulations pertaining to safety and Security of lives and property of the organisation.
• Promotion of order, discipline, goodwill and respect to Management and Constituted Authority.
• Liaison with Law enforcement agencies and supervision of all Contracted Security Agencies.

(ii)      Transport Unit

• Custodian of all NCAA vehicles.
• Handling and rotational use of all pool vehicles.
• Procurement and distribution of petroleum products.
• Ensure timely maintenance/service and repairs of our vehicles.
• Liaising with the account department for the insurance of all vehicles.

(iii)    Protocol Unit

• Reservation and issuance of tickets for staff scheduled for official trips such as Trainings, Conferences, bilateral meetings and Aircraft inspections.
• The booking of hotel accommodations for official guests of the Authority and also receives and check-in guests at appropriate hotels.
• Processing of visa for staff scheduled for official trips Trainings, Conferences, workshop, BASA meetings, inspections, e.t.c.
• Participation actively in organizing international conferences and seminars hosted by the Authority.

(iv)  Estate Unit

• Responsible for the facilitation of the provisions, recording and maintenance of the Authority’s major physical assets ( building, generators, photocopiers, power sub-station, water plant, furniture and equipment), supervisions of projects, preparation of bill of quantities, interim certificates and final account.