Guidelines/Requirements for the Registration of Air Freight Forwarders
GUIDELINES/REQUIREMENTS FOR THE REGISTRATION OF AIR FREIGHT FORWARDERS
1.0 PROCEDURE FOR APPLICATION
1.1 An Application for Registration as Air Freight Forwarder shall be made in writing to:
THE DIRECTOR GENERAL
NIGERIAN CIVIL AVIATION AUTHORITY
MURTALA MOHAMMED AIRPORT
1.2. A non-refundable processing fee of N100,000 shall be made payable to NCAA in respect of the application.
1.3. Each applicant shall obtain and complete an application form and return same to the Allied Services Unit of the Directorate of Air Transport Regulation of NCAA.
1.4. The following documents shall be submitted along with the application:
(i ) Certificate of Incorporation of the company;
(ii) Memorandum and Articles of Association of the company;
(iii) Curricula Vitae of the Directors/Operational staff;
(iv) Current Tax Clearance Certificates of the company and each of the Directors (originals should also be submitted for sighting)
(v) Evidence of Agreement with Airline;
(vi) Evidence of registration by the council for the regulation of freight forwarding in Nigeria;
(vii) Corporate profile in respect of all aviation -related services being performed by the applicant- company;
(viii) Audited Statement of Accounts for three years;
(ix) Evidence of Insurance coverage for Agency and Air Freight obligations in case of default, accidents and incidents; and
(x) Details of the company’s proposed distribution channel(s).
2.0 GENERAL REQUIREMENTS
2.1 The minimum Authorized Share Capital shall be Two million Naira (N2, 000,000).
2.2 Each applicant shall ensure preparedness for the inspection of its office and warehouse premises by officials of NCAA.
2.3 The applicant shall put in place adequate security at its office premises and warehouse to ensure control and security of goods, to and from the airlines.
2.4 All personnel involved in cargo acceptance must be trained in Basic Cargo Skills and Procedures. They should, inter-alia, be able to:
(i) Calculate the transportation time;
(ii) Calculate chargeable weight;
(iii) Calculate relevant charges;
(iv) Complete the Air Waybill (AWB) correctly;
(v) Have knowledge of conditions of carriage and airline liability;
(vi) Have basic knowledge of relevant characteristics of aircraft; and
(vii) Make reference to and use relevant manuals.
3.0 SPECIFIC REQUIREMENTS
For handling Dangerous Goods and other special goods, the following additional requirements shall be fulfilled:
(I) The applicant must have at least two qualified personnel with certificates on Dangerous Goods Regulation (DGR) as appropriate (i.e. current within the validation period of 24 months).
(II) The applicant must be able to make reference to and use the Life Animal Regulation (LAR) and the Air Cargo Tariff (TACT) Rules Manuals correctly.
(III) The applicant must be able to select special cargoes and have adequate knowledge on how to handle them safely.
(IV) The applicant must submit a copy of its dangerous goods manual for evaluation and approval.
(V) The applicant must have current copy of the ICAO Technical Instructions, TI (updated every 2yrs) or IATA manual, or other Dangerous Good regulatory manual.
(VI) The applicant must ensure that shipments of dangerous goods are accepted and offered for transport in accordance with the Nigerian CAR, Part 15 and ICAO Technical Instruction for the transport of dangerous goods.
(VII) The applicant must make available emergency response guide for all shipments.
DIRECTORATE OF AIR TRANSPORT REGULATION
DEPARTMENT OF FACILITATION & ECONOMIC REGULATION
ALLIED SERVICES UNIT